Pleo is a prominent choice for businesses seeking streamlined financial control for their expense management needs. However, the shifting business dynamics have witnessed the emergence of new players and the maturation of existing alternatives. You are in the right spot if you are looking for Pleo competitors to seek better solutions.
This article explores eight Pleo alternatives you can readily consider for your organization. We take an in-depth analysis of these alternatives to provide valuable insights and tips to guide you in selecting the right solution to manage your travel expenditures.
Read About: 10 Best Expense Management Software and Tools
The need for Pleo alternatives in 2023
The contemporary business landscape demands precision in financial operations. The demand for robust travel expense management solutions is thus ever-pressing. While Pleo has been a popular choice, the changing dynamics of companies demand a flexible and scalable approach to expense tracking.
These needs may stem from factors like spend management considerations and the necessity for specific features not provided by Pleo. Furthermore, your organization may desire better user experiences or a SaaS solution with robust integration capabilities.
As your business adapts to new challenges and opportunities, exploring Pleo alternatives ensures your expense and invoice management aligns with evolving organizational demands, including a seamless reimbursement process.
Quick Read: 10 Best Expense Reimbursement Software
The Pleo experience
With its tagline, “Stop spending time on expenses and do more of the work that matters,” Pleo has established itself as an attractive solution for organizations. It aims to unburden them from the stress of company spending.
Furthermore, Pleo tries to distinguish itself by offering flexibility, as it seamlessly integrates with all accounting systems. It offers a portfolio of app integrations ranging from project management to file management and a lot more. Some famous names include Microsoft Dynamics 365 Business Central, Xero, and more.
Let’s now look at the features of Pleo that collectively enable businesses to reclaim their time and enhance financial oversight.
1. Automate expense reports
Pleo can automate the labor-intensive workflow of expense reporting, whether it is through virtual cards or other means. Eliminating the need for manual data entry and the compilation of paper receipts enables this functionality to save time and minimize the potential for human error. It ensures a higher degree of accuracy in spend management, reimbursements, and record-keeping.
2. Track spending in real-time
Real-time expense tracking is a critical aspect of Pleo’s value proposition. With this feature, businesses can monitor company spending as it happens, providing a live feed of financial transactions and cash flow. Enhanced transparency empowers organizations to swiftly identify discrepancies and maintain a more granular understanding of their financial health.
3. One platform, all your spend
Pleo consolidates all spending activities onto a single, user-friendly platform. A holistic approach enables companies to oversee various financial aspects in one place. It simplifies the complexities of expense management and fosters a comprehensive view of financial data for finance managers.
4. Sync with your favorite tools
Pleo’s versatility extends to its ability to sync with virtual cards and other applications. It ensures businesses can integrate Pleo into their existing tech ecosystem to facilitate a smooth transition into the expense management system and certify transactions without hassles. Furthermore, it can help optimize the utility of other essential tools.
5. Enhanced control of company finances
Ultimately, Pleo provides organizations with advanced control over their financial affairs. Automating business expenses, enabling real-time tracking, and streamlining data into a single platform helps Pleo empower businesses to take proactive control of their company finances. It can foster an improved culture of accountability and fiscal responsibility.
Read About: Budgeting and Forecasting: A Comprehensive Guide
Must-haves in an expense management tool
The criteria for selecting the most suitable travel expense management tool must include a core set of essential features. These features give organizations the necessary tools to maintain financial control and efficiency. Here are some fundamental features that should be present in any robust expense management solution.
1. Automation of expense reports
An effective expense management solution should streamline the often-cumbersome expense reporting and accounts payable process. Automating this task saves time and reduces the potential for human errors associated with manual data entry.
2. Real-time expense tracking
Real-time tracking of expenses is a crucial feature, enabling organizations to monitor business spending as it occurs. The feature provides a live feed of financial transactions, allowing for quick identification of discrepancies, proactive budget management, and enforcing spending limits wherever necessary.
3. Comprehensive data consolidation
The ability to consolidate all financial data into a single, user-friendly platform is essential. Centralization simplifies the complexities of expense management and ensures a comprehensive view of procurement and financial data for more informed decision-making.
4. Integration capabilities
Travel expense management solutions should seamlessly integrate with other essential tools and software. For example, they should integrate with accounting systems and financial analysis tools. Integration ensures data flows smoothly between payment cards to reduce manual data entry, certify records, and promote consistency.
5. Proactive control over company finances
A valuable spend management platform empowers organizations to control their finances proactively. The feature helps businesses set and monitor budgets, track trends, and ensure compliance with financial policies related to credit cards and more. It fosters a culture of accountability and fiscal responsibility. Moreover, timely credit card payments can also result in benefits like cashback and more.
Quick Read: Best Financial Management Tools
Pleo alternatives: A comparison table
Here’s a comparison table of eight SaaS-based Pleo alternatives.
Entry level price
Ease of use
Overall product satisfaction
Contact for pricing
$9/report average price*
Starting at €8.00
Starting at £6.00 1 User Per Month
Contact for pricing
Contact for pricing
A lineup of the most compelling Pleo alternatives in the market
Here are the finer details of some of the top Pleo alternatives
Happay, a leading travel expense management solutions provider, empowers enterprises with its future-perfect corporate travel solutions. With a commitment to enabling superior traveler and expense management experiences, Happay streamlines workflows and offers leaders enhanced control and better data visibility. It has garnered the support of over 7,000 companies, highlighting its status as a reliable partner in optimizing corporate travel and expenses.
Here are some top-notch features of Happay which make it a delight for users and companies.
- Self-booking tool
Happay enables travelers to self-book policy-compliant travel and accommodations at competitive rates. It also allows users to raise VISA and advance requests.
- Integration of multiple suppliers
The platform integrates multiple suppliers for flights and hotels, offering a wide range of travel content. The platform facilitates end-to-end corporate travel booking without the need for excessive emails.
- Comprehensive compliance
Happay supports the creation of dynamic travel booking policies and ensures automatic compliance. It helps enforce compliance procedures to ensure corporate travelers understand and adhere to company policies.
- Missed savings reminders
The “missed savings alerts” feature nudges travelers to book the most cost-effective options without compromising convenience. It results in potential savings of 7%-10% on travel costs.
- Fare freeze
To prevent higher fares due to approval delays, Happay’s “Fare Freeze” feature locks in ticket fares as soon as the traveler submits a trip request. It can save 10%-50% on potential cost increases.
Approvers can use mobile apps to approve requests while maintaining visibility of policy violations instantly and missed savings. It reduces turn-around time and cost overruns by 40-60% to ensure 0 delays and 100% on-time approvals.
- Duty of care assurance
Happay offers an assurance of Duty of Care by providing travelers with a standard of care that ensures proper procedures and travel policies are in place. It keeps travelers updated on geopolitical, biohazard, and other risks that could compromise their safety.
Pros of Happay
Here are some pros of Happay based on the user reviews available at G2.
- User-friendly platform
- Seamless tracking of the claim process till settlement
- Integration with corporate credit card transactions
- Quick raising of claims
Cons of Happay
Here are some cons of Happay based on the user reviews available at G2.
- Tagging of individual expenses to claim reports can improve
- Automation for expense report creation for new users can be helpful
SAP Concur offers integrated travel, expense, and invoice management solutions. Together, the platform helps streamline and automate these routine business processes. SAP Concur seamlessly guides employees through each journey, streamlining the business expenses into expense reports and automating the approval of invoices.
Near real-time data integration and employing AI to audit every transaction helps businesses gain precise insights into their expenditures. SAP Concur’s solutions liberate organizations from the drudgery of yesterday’s tasks and simplify today’s workflows.
Here are some top features of SAP Concur.
- Quick travel expenses reporting
Employees can swiftly submit their expense reports. It streamlines the reimbursement process and reduces administrative bottlenecks.
- Travel compliance
The platform seamlessly incorporates your company’s travel policy into its online booking tool. It ensures employees adhere to the company’s guidelines and policies to promote better compliance and informed travel decisions.
- Travel expense analysis
The platform provides a comprehensive overview of all expenses incurred by employees. Businesses can gain instant insights into travel expenditures to help with budget management and decision-making.
Pros of SAP Concur
Here are some pros of SAP Concur based on the user reviews available at G2.
- User-friendly interface
- Automation features to save time
- Simplified data management for accountants and controllers
- Intelligent reporting tools
Cons of SAP Concur
Here are some cons of SAP Concur based on the user reviews available at G2.
- The mobile app can be slower at times
- The interface can be confusing for users
- Cannot create custom reports to identify user-level transactions
Rydoo presents an advanced approach to expense management. It offers a comprehensive solution streamlining reimbursement cycles and automating expense processes for enhanced team productivity. With Rydoo, businesses can harness the power of automation to make expense management more efficient and less time-consuming.
Rydoo offers the following features that redefine expense management.
- Real-time expensing
Users can make real-time expenses by paying with a smart corporate card submitting, and approving expenses on the go. It provides real-time control over company expenses and offers employees the convenience they need.
- Paperless approach
Rydoo allows users to snap pictures of receipts through the mobile app, forward them via email, or upload them to the web app. Rydoo’s AI extracts key receipt data, like date, amount, and merchant. It automatically turns that data into an expense. The feature ensures receipts are never lost.
- Simplified approval process
Rydoo streamlines approval flows and flags out-of-policy expenses. The approval process is thus more efficient and policy-compliant.
- Global compliance
Rydoo enables the setup of the correct rules, mileage rates, per diems, and tax rates for every country. It ensures businesses remain compliant with local regulations.
- Localized needs
Rydoo’s advanced rule engine allows businesses to customize policies for specific groups of people. The admin panel provides control over per diems, mileage expenses, and tax rates for different countries and regions.
- Automated reconciliation
Rydoo simplifies transaction reconciliation, whether it’s a debit, credit, prepaid, or purchasing card. Users can configure how transactions are handled. Furthermore, Rydoo automates the reconciliation process by matching data with receipts or invoices to ensure accuracy. Additionally, Rydoo automatically creates and matches incoming transactions from major credit card providers like Mastercard and Visa.
Pros of Rydoo
Here are some pros of Rydoo based on the user reviews available at G2.
- Easy to use with a simple user interface
- Ease of receipt capture
- Ease of submission of receipts
- Mileage calculator
Cons of Rydoo
Here are some cons of Rydoo based on the user reviews available at G2.
- Mobile app sync issues can happen
- Multi-stage claims process
- Status items can be confusing
Soldo offers an all-in-one solution for travel expense management through its Admin Web App. From distribution to tracking, reviewing, transferring, managing, analyzing, and reporting, everything you need to take charge of your company’s finances is available in a single place.
Soldo simplifies the flow of funds within your business, ensuring money moves seamlessly to where it’s needed while maintaining trust and control. With Soldo, businesses can confidently manage their finances to make the process a breeze.
Soldo boasts the following features that enhance expense management.
- Set up and manage in one place
Soldo offers a unified platform where you can easily access all the settings required to manage your company’s spending. It consolidates essential functions in one place to simplify expense management.
- Unprecedented control
Soldo’s Admin Web App empowers users with precise and careful control over how company funds are spent and managed throughout the organization. It provides a level of financial oversight that has never been easier to achieve.
- Time savings
Setting up and managing business expenses can be a time-consuming task when not done efficiently. Soldo streamlines configuration and administration to reduce steps in your process and save hours of hard work.
- Complete expense visibility
Soldo ensures every expense and every penny spent are available for real-time viewing and tracking. Real-time insights provide an accurate perspective on company spending. It allows for better financial decision-making and transparency.
Pros of Soldo
Here are some pros of Soldo based on the user reviews available at G2.
- Ease of distributing resources to remote locations
- Ability to integrate with accounting platforms
- Image capturing of expenses
- Cards can be assigned to multiple people
Cons of Soldo
Here are some cons of Soldo based on the user reviews available at G2.
- The platform may decline card payments to vendors occasionally
- Fraudulent transactions on the cards
Brex, in partnership with Spotnana, is reshaping travel expense management with its global spend management solution. Brex Travel, powered by Spotnana, offers a strategic tool for contemporary companies. Recognizing that travel is a significant part of corporate spending, it seamlessly integrates with Brex’s Empower™ platform.
The integration includes travel booking and management, corporate cards, reimbursements, expense management, and bill payment. Brex empowers businesses to manage their travel expenses with the same efficiency and control as other forms of spending.
Brex offers the following features through its partnership with Spotnana to transform travel expense management.
- Comprehensive travel inventory
Spotnana ensures access to varied travel content, including NDC (New Distribution Capability), without any hidden biases. Businesses can explore a diverse range of travel options without limitations.
- Self-service capabilities
Spotnana empowers users with self-service features. They can modify bookings, change travel details, switch suppliers, cities, seats, loyalty numbers, and more.
- Seamless technology and integrations
Spotnana’s open platform approach facilitates seamless integration with Brex. It creates a holistic experience for budgeting, travel booking, credit cards, and expense management. Technology and integration capabilities simplify travel expense management process to enhancing efficiency.
Pros of BREX
Here are some pros of BREX based on the user reviews available at G2.
- Seamless vendor payments
- Streamlined buying and accounting of office expenses
- Simplified financial management
- Syncing corporate card to the app
Cons of BREX
Here are some pros of BREX based on the user reviews available at G2.
- Customer service response time can be an issue
- Daily breakdown of the allotted budget can be a worthy addition
BILL Spend & Expense
BILL Spend & Expense is a comprehensive solution for expense management that combines cutting-edge free software with corporate cards. An integrated approach offers businesses real-time visibility into their financial landscape. They also get the flexibility to customize and control their finances according to their needs. With BILL, you can effectively manage your business expenses. It is a valuable tool for maintaining financial control and transparency in your organization.
Here are some noteworthy features of BILL Spend & Expense
- Business credit
BILL simplifies access to essential funding for businesses, regardless of their size. It does that through a convenient online application process.
- Expense management
Say goodbye to traditional expense reports and wasted time. BILL’s expense management software streamlines the entire process for enhanced efficiency.
- Budget management
Take control of your budgets with BILL and start making smarter spending decisions. Customizable spending controls and policies allow for a more strategic approach to budget management.
- Mobile app
Empower your team with tools for on-the-go spending. The mobile app ensures real-time transaction completion and provides employees with the flexibility to manage expenses efficiently.
- Virtual cards
Safeguard your business against fraud and overspending by leveraging BILL’s virtual cards. These offer enhanced security and control over expenses.
Track out-of-pocket expenses and manage reimbursements with BILL Spend & Expense in one centralized location. It simplifies the reimbursement process and ensuring accuracy.
Pros of BILL Spend & Expense
Here are some BILL Spend & Expense pros based on the user reviews available at G2.
- Seamless expense and reimbursement tracking
- Capture all the essential data
- Reconciling expenses at month end is quick and simple.
- Easy to set up and
- Works seamlessly with Quickbooks online.
Cons of BILL Spend & Expense
Here are some cons of BILL Spend & Expense based on the user reviews available at G2.
- There could be an option to sync reimbursements from Divvy’s online platform directly to Quickbooks
- It doesn’t support splitting transactions into multiple classes
- Low credit limit for a corporation
RAMP is revolutionizing the future of business travel with its innovative and open approach. It allows businesses to book corporate travel from anywhere and introduces automation for receipts and expenses. Embracing RAMP helps companies usher flexibility and efficiency in their travel expense management. It simplifies processes and ensures a seamless travel experience for employees.
RAMP offers the following features that improve travel expense management.
- On-the-go submissions
Employees can effortlessly submit expenses while on the move by sending a snapshot of their receipt via SMS or the Ramp mobile app. A streamlined process enhances convenience and efficiency.
- Error elimination
RAMP ensures accurate expense submissions by providing comprehensive details for each transaction. AI-generated categories and memos eliminate errors. The system detects duplicate receipts to maintain data integrity.
- Zero-touch expenses
RAMP integrates seamlessly with Gmail, Uber, Amazon Business, Lyft, and more. It enables the auto-collection and matching of receipts in minutes. The feature simplifies the expense management process and saves valuable time.
- Accelerated reimbursements
RAMP offers the ability to reimburse employees in over 40 currencies for expenses not chargeable to a card. With a swift reimbursement process, employees can expect to receive their funds in two days or less. It ensures timely compensation and financial ease.
Pros of RAMP
Here are some pros of RAMP based on the user reviews available at G2.
- Seamless administrator interface
- NetSuite integration imports custom fields
- Get an overall view of spend-
- Cash back on credit card purchases through VISA-branded cards
- Responsive support
Cons of RAMP
Here are some cons of RAMP based on the user reviews available at G2.
- If a transaction is matched incorrectly, there’s no way to unmatch it, even with technical support
- Approval routing has to be set on a vendor level instead of a department level
Payhawk provides an all-inclusive expense management software solution to empower CFOs and finance teams to pursue superior financial control. The all-in-one software platform effectively tracks and optimizes company budgets and expenses.
The platform delivers a comprehensive tool for modern businesses to streamline their financial management processes. Payhawk facilitates better financial control and empowers organizations to make informed decisions about their expenditure.
Payhawk offers the following features that redefine expense and budget management.
- Real-time spend tracking
You can monitor every business expense and transaction in real-time. The platform provides invaluable insights for planning and forecasting. It allows for the seamless sharing of reports with stakeholders and senior management.
- Traceable payments
Payhawk enables specific corporate visa cards to be linked to individual employees for transparency in spending. It supports personalized spending across functions.
- Budget creation
Users can establish business budgets organized by cost centers. They can track payments and expenses against them in real-time. It provides valuable insights into how funds are allocated across business functions and allows for dynamic budget adjustments.
- Empowered budget holders
Budget owners, whether individuals or team leaders receive real-time visibility into their project budgets. It facilitates the assessment of actual versus planned spend and enables efficient tracking of remaining funds.
- Payment reminders
Payhawk ensures you never miss regular payments or subscriptions by facilitating payments through your debit or credit card. If there are insufficient funds, the platform sends timely reminders to upload funds before the payment deadline.
- Advanced accounting data
Payhawk allows users to configure cost centers, categories, and VAT settings. The software’s AI automatically suggests the correct expense data for invoices and recurring payments. Machine learning capabilities help refine recommendations based on user actions.
Pros of Payhawk
Here are some pros of Payhawk based on the user reviews available at G2.
- Easier to monitor and categorize transactions
- Flexibility in payment methods, including credit cards and bank transfers
- App and website are seamless to navigate
- Computer vision function (automatically filling fields) saves time
Cons of Payhawk
Here are some cons of Payhawk based on the user reviews available at G2.
- Interfaces can be challenging to navigate at times
- The pricing model is steep
- Automatic invoice linking has limited capabilities
Pleo pricing details
Pleo offers various pricing plans to accommodate the diverse needs of businesses, irrespective of whether they are just starting their financial journey or looking to scale their operations. Here are Pleo’s pricing tiers that detail the features and costs associated with each.
1. Starter plan
User Limit: Up to 3 users
- The starter plan is an excellent choice for small-sized businesses or startups exploring Pleo’s expense management software without incurring upfront costs.
- With this plan, you can onboard up to three users at no expense.
- You get a cost-effective introduction to the platform.
2. Essential plan
Price: £39 per month
User Limit: 3 users included
Additional User Cost: Up to £11.5 per additional user per month
- The essential plan, priced at £39 per month, caters to the needs of growing businesses with a slightly larger team.
- The plan includes three users, with the flexibility for additional users for a monthly fee of up to £11.5 per user.
- It offers a broader user base the benefits of Pleo’s expense management features.
3. Advanced plan
Price: £79 per month
User Limit: 3 users included
Additional User Cost: Up to £13.5 per additional user per month
- The advanced plan, priced at £79 per month, is for businesses with more comprehensive expenditure management requirements.
- It includes three users and extends the option to incorporate additional users for a monthly fee of up to £13.5 per user.
- The plan provides access to Pleo’s advanced features and capabilities.
Here’s a quick look at the pricing details of Pleo’s competitors.
BILL Spend & Expense
Entry level price
$9/report average price*
Starting at €8.00
Starting at £6.00 1 User Per Month
Contact for pricing
Contact for pricing
Tips to choose the best Pleo alternatives
Now that we’ve comprehensively examined Pleo and its features, let us explore its alternatives. We will share handy alternatives, guided by user ratings, to help you make an informed choice. Let’s look at some popular aspects you should consider when choosing a travel expense management solution.
1. User experience
Happay stands out as a top choice for cloud-based travel expense management software, offering one of the best user experiences in the industry. With an impressive ease-of-use rating of 8.9 on G2, Happay surpasses other alternatives like SAP Concur, 8.7, and Rydoo with a rating of 8.8.
A high user satisfaction score highlights Happay’s commitment to providing an intuitive and user-friendly business platform. The platform’s features make it easy for employees to manage their travel expenses efficiently, resulting in a seamless and hassle-free experience.
2. Integration and compatibility
Happay offers superior integration and compatibility features, setting it apart from its competitors. With an outstanding bank/credit/corporate card integration rating of 8.9 on G2, Happay outperforms other alternatives like SAP Concur, with a rating of 8.6, and Rydoo, with a rating of 8.3.
A higher highlights Happay’s dedication to seamless connections with various banks and business card providers. It ensures users can effortlessly sync their financial data and company card debit transactions within the platform. The emphasis on integration and compatibility highlights Happay’s commitment to delivering a comprehensive solution for businesses seeking a robust travel expense management system.
3. Customer support
Happay shines when it comes to providing exceptional customer support. With an impressive customer support rating of 8.7 on G2, Happay outperforms alternatives like SAP Concur, which holds a rating of 7.9. The rating reflects Happay’s unwavering commitment to delivering top-notch customer service.
Happay ensures users can access timely assistance, guidance, and solutions whenever needed. The higher rating showcases Happay’s dedication to providing an enhanced customer experience. It reinforces Happay’s reputation as a reliable partner for businesses.
Choosing the best travel expense management solution is critical if you want better efficiency and control over your financial processes and debits. While numerous alternatives are available, Happay is one of the best choices. Its robust features, superior integration and compatibility, and outstanding customer support make it the ideal alternative for organizations.
As you navigate the available options, remember the right expense management solution can go far beyond streamlining your workflows. It will also drive cost savings and enhance compliance. So, consider Happay for your travel expense management needs and experience its reliability and versatility.
There could be several reasons to consider alternatives to Pleo for expense management. It might be due to cost considerations, scalability, a need for specific features not offered by Pleo, or even a desire for a better user experience. Each business is unique, and evaluating alternatives can help you find a solution that aligns better with your objectives.
When evaluating Pleo alternatives, consider cost, scalability, ease of use, features, integration capabilities, customer support, and more. Matching these criteria with your business needs is essential to determine which alternative best suits your organization’s goals.
Identify your specific needs to determine the best Pleo alternative for your business. Then, evaluate alternatives based on how well they align with your requirements, budget, and long-term objectives. Consider factors like user feedback, integration options, and customer support to make an informed decision. Happay is one of the popular alternatives you can consider for your organization.
The specific features you require will depend on your business’s unique needs. However, some standard features to consider are expense tracking, receipt management, integration with accounting software, Android mobile app support, and robust reporting capabilities. Alternatives like Happay offers these features to meet your requirements in the best way possible.
User experiences can vary between Pleo and its alternatives. Some alternatives offer a more intuitive interface, better customer support, or additional features that enhance the user experience. Reading user reviews and availing trials can help you gauge users’ experiences with different solutions.
The level of customization offered by Pleo alternatives varies. Some provide extensive customization options, while others may have more rigid configurations. It’s crucial to assess the flexibility of customization based on your specific business requirements.
Some alternatives offer more intuitive interfaces, while others might have a steeper learning curve. Testing the user interface and seeking feedback can help determine which alternative aligns better with your finance team’s preferences and needs. Happay offers one of the best user interfaces where users can experience the best capabilities of the platform without a steep learning curve.
Most alternatives aim to integrate with popular accounting and ERP systems, but the extent of integration capabilities can differ. Ensure the alternative you choose integrates seamlessly with your existing software stack.
The level of customer support varies from one Pleo alternative to another. Some offer responsive customer support with various support channels, while others provide limited assistance. Review user feedback and inquire about support options to make an informed decision.
Data security and compliance are crucial in expense management. Evaluate the data security measures and compliance certifications that Pleo alternatives offer. Ensure they align with your organization’s security and compliance requirements.
The ease of migrating data from Pleo to an alternative depends on the specific alternatives and their import/export capabilities. Discuss data migration with your chosen alternative’s support team to ensure a smooth transition without data loss.
Many Pleo alternatives do offer mobile apps to facilitate on-the-go expense management. Check whether your preferred alternative provides a mobile app compatible with your device’s operating system. It can significantly enhance your users’ mobility and flexibility.