Zoho Expense vs Expensify: A Detailed Comparison 2023

Introduction

Are you confused about choosing the best expense management software and want to know the right solution for your organization?

Want to know which is the best expense management software, Expensify or Zoho Expense? Check out our detailed comparison between Zoho Expense and Expensify and then arrive at your decision. 

Zoho Expense vs Expensify: A quick comparative table

Features	Zoho Expense	Expensify
Client base	Client base is mainly into small businesses and SMEs.	Best suited for small companies
Core proposition	All-in-one travel & spend management platform for enterprises	Payments super app
Mobility	Yes	Yes
Expense capture- Web OCR Facility	Yes	No
Multi-currency	No	Yes
GST filing- tax calculation	N/A	N/A
Support	24/5	Yes

Overview of Zoho Expense 

Zoho Expense is a web and mobile-based expense management software that helps companies simplify tracking and managing employee expenses. Zoho allows users to create and submit expense reports, automate approval workflows, and reimburse employees seamlessly.

Zoho Expense is also integrated with popular accounting software, such as QuickBooks online and Zoho Books, to streamline the expense reimbursement process further.

What’s more, Zoho Expense comes with additional features such as expense policy enforcement, real-time analytics, and custom reporting to help companies control their business expenses.

Must Read: 7 Best Zoho Expense Alternatives and Competitors

Zoho Expense features: 

• Expense tracking: Users can easily track their expenses by uploading receipts, creating expense reports, and categorizing expenses by project, department, or client.
• Expense reporting: Users can create detailed expense reports with just a few clicks, including details such as date, time, location, category, and receipts.
• Mobile application: Zoho Expense has a mobile app for iOS and Android devices. Users can now manage their expenses on the go.
• Multiple integrations: Zoho Expense integrates with various accounting software such as Zoho Books, QuickBooks, and Xero, making it easy to export data for accounting purposes.
• Approval workflow: Zoho allows you to set an approval workflow that helps users define expense approval rules, including limits and routing.

Zoho Expense pros: 

• Ease of use
• Auto scanning of receipts 
• Business tool integration functionality 
• Mileage expense tracking/ mileage tracking
• Smart categorization 
• Ease of creating expense reports

Zoho Expense cons: 

• One G2 user felt that Zoho Expense must have more customized workflows and processes
• No 24/7 customer support

Zoho Expense Ratings

• Ease of use –
• Value for money –
• Expense fraud prevention –
• Spend visibility –
• Analytics and insights –
• Customer support –

Read More: Zoho Expense Reviews: Pricing, Features, Pros and Cons

Overview Expensify

Expensify is a cloud-based expense management software application that offers organizations solutions for expense reporting, receipt tracking, and reimbursement.

It streamlines the expense reporting process by automatically importing corporate card transactions from bank accounts and credit cards, categorizing expenses, and generating reports that can be exported to accounting software.

Expensify offers a range of features to help companies manage their expenses. Using the Expensify software, you can capture receipts with a mobile device, track mileage, set expense policies, and create custom approval workflows.

The software also integrates with popular accounting software like QuickBooks and Xero. This means syncing expense data with a company’s financial records is no longer a herculean task. 

In short, Expensify is designed to simplify the expense management process, reduce errors, and save time for businesses of all sizes.

Must Read: 10 Best Expensify Alternatives and Competitors

Expensify features: 

• One-click receipt scanning: Expensify’s SmartScan will automatically capture details from a photo receipt scanner allowing you to click a photo of your receipt. SmartScan will then automatically capture all the details from the picture into the expense report.
• Multiple approvers: On Expensify, you can create approval workflows that fit your company’s structure and customize your expense policy rules to flag expenses that need a manager’s review.
• Multiple integrations: The software comes with multiple integrations. The data can be seamlessly shared from Expensify to the accounting, ERP, and HRMS.  
• Advanced tax tracking: With Expensify, you can now sync tax rates from your accounting package or set custom tax names, rates, codes, and defaults for every expense policy.
• PCI-compliant security: The banking data is protected by the best security standards and compliant with Privacy Shield and GDPR requirements.
• Delegated access: Your colleagues can now create, submit, or approve reports on your behalf. 

Expensify pros: 

• Hassle-free creation of expense reports
• Bank and corporate credit card integration 
• Currency conversions
• Travel itinerary and flight status

Expensify cons

The website has more features than the app, according to a G2 review

Expensify Ratings

• Ease of use –
• Value for money –
• Expense fraud prevention –
• Spend visibility –
• Analytics and insights –
• Customer support –

Read More: Expensify Reviews: Feature Based Ratings and Pricing

Zoho Expense vs Expensify – Pricing

Zoho Expense	Expensify
Free plan: $0 for small businesses and freelancers  Standard: ₹ 99 per active user/month billed annually Premium: ₹ 199 per active user/month billed annually Enterprise: ₹ 299 per active user/monthbilled annually	Free: $0 Collect: From $5/user/month with Expensify Card Control: from $9/user/month with Expensify Card

Happay vs Zoho Expense vs Expensify – Comparative Analysis

Features	Happay	Zoho Expense	Expensify
Expense Capture	Automatically capture expenses from 7+ sources using Happay Expendite. AI-powered OCR will  capture expense data from receipts to reports.	Add expenses in multiple ways on Zoho Expense.	SmartScan automatically captures all the details in an expense report.
Expense Approval	Happay’s ApprovNow gives real-time updates.  Out-of-policy claims are separated into  soft and hard blocks.	Zoho Expense offers a consolidated dashboard for approvers and admins to view transactions submitted for approval	Create approval workflows to fit your company’s structure
Policy Compliance	SmartAudit automatically flags policy violations, potential frauds, manual errors, and others	Create spending policies and associates them with branches, departments, teams, or employees	Detect duplicate receipts automatically, ensure accurate exchange rates, and confirm the validity of each transaction
Self-booking tool	Book flights, hotels, and cabs and raise VISA requests without emailing their travel desk or admin under one single platform – Happay’s self-booking tool	Zoho Expense is integrated with Sabre’s GetThere. It allows you to book flights and hotel rooms for corporate travel.	With Expensify Travel management tool you can book flights, hotels, and cars
Mobile App	Using Happay’s Expense app, users can submit expense reports, request advances, approvers can approve or reject requests, add their comments etc., from anywhere, anytime	Zoho Expense mobile app is available on both Android and iOS	The Expensify software comes with a mobile app
Expense Analytics	The Happay software comes with a dedicated analytics module. Happay’s DeepAnalyze offers you 360o visibility into all your travel and expense data. What’s more, it gives you customized reports for the information you want and for the time frame you want.	Zoho Expense comes with an analytics module that lets you run customized analytic reports to get insights of your business performance and your employees’ spending.	Expensify gives users filters that allow them to filter data according to date, merchant name, policy, categories, tags, etc. It also has an analytics view that helps you visualize total spending according to categories, tags, and cards.

Happay vs Zoho Expense vs Expensify – Reviews*

Features	Happay	Zoho Expense	Expensify
Ease of creating expense reports	9.1	8.7	9.1
Bank or credit card integration	8.8	7.6	8.9
Smart categorization	8.7	8.1	8.4
Digital receipt management	9.2	9.1	8.7
Ease of booking	9.1	8.9	8.5
Itinerary management	8.8	8.7	8.1

*Data from G2

Why is Happay better than Zoho Expense and Expensify?

Happay is the industry leader and first-of-its-kind, fastest-growing solution that integrates corporate travel, employee expense, and payments management under one platform. With over 7000+ customers across 20+ countries, Happay is making strides in the T&E world.

Happay’s AI-powered, mobile-first platform helps companies streamline and automate their end-to-end expense approval process, eliminate expense frauds, drive 100% policy compliance, and reduce manual errors. 

The following are Happay’s modern and money-saving features that make expense management a breeze for enterprises: 

• Happay Xpendite auto-captures expenses with 100% accuracy from 7+ expense sources such as SMS, email, credit card statement, Uber, etc. Additionally, the state-of-the-art OCR technology auto-captures important data from physical bills and receipts and creates expense reports with zero manual intervention

• AI-powered SmartAudit feature that automatically flags policy violations resulting in 100% policy compliance

• Happay Analytics offers real-time visibility, robust insight, and comprehensive expense analysis on every penny spent

Suggested Read: A Comprehensive Guide for Travel and Expense Policy

Here are a few features that set Happay Travel apart from its competitors and establish it as a leader in the corporate travel sector. 

• Happay’s user-friendly self-booking tool is seamlessly integrated with leading travel management companies like MakeMyTrip, Thomas Cook, etc., thus providing users with a plethora of options

• From raising travel advances to booking flights, hotel rooms, and cabs, you can do it all in one single app

• The “Fare Freeze” feature helps lock the prices and prevents you from paying extra bucks for surge pricing due to approval delays 

• Achieve 100% policy compliance during booking by setting up automated policy checks

• The “Missed Saving Alert” feature will automatically nudge users to book the lowest fare option keeping in mind their preferences 

• Employess get real-time notifications about their expense report

• Top policy violations, the amount lost due to expensive bookings, frequent violators – you can get all such essential data points from Happay’s Travel Analytics dashboard to make proactive decisions in your corporate travel process

Happay Ratings

• Ease of use –
• Value for money –
• Expense fraud prevention –
• Spend visibility –
• Analytics and insights –
• Customer support –

Conclusion

In the comparison between Zoho Expense and Expensify, it’s clear that both have their pros and cons. However, when we introduce Happay Expense Management into the conversation, it opens up a new realm of possibilities.

Zoho Expense offers affordability and user-friendliness, making it an excellent choice for budget-conscious businesses. Expensify, while robust, can be costlier and more complex to master.

Enter Happay Expense Management, an emerging contender with distinct advantages. Happay offers a seamless blend of user-friendliness and advanced customization options, making it adaptable for businesses of all sizes. Its comprehensive feature set, coupled with an intuitive interface, sets it apart as a strong choice for expense management.

Ultimately, the choice between Zoho Expense, Expensify, and Happay depends on your specific needs. But with Happay’s innovative approach, it’s undoubtedly a solution worth considering for more efficient expense management.

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