Introduction
Finding the best expense management software for your business takes thoughtful analysis and ample time to weigh the options. It’s a cost-intensive investment. You want to do it right the first time. Hitting a refresh every time it fails can be costly.
Every integration you make would need re-configuration, taking up ample time for the IT, finance, and accounting departments of your organization. Since you’re looking for Divvy alternatives, it’s evident that you’re considering options. However, a lot has changed on Divvy’s part as well. It’s now called BILL Spend & Expense.
Refer to this guide to address your confusion and doubts. We have compared BILL Spend & Expense with similar software in the industry along multiple parameters. The section below will give you a brief overview of the comparison. You can then dive into individual comparisons and evaluate the pros and cons, pricing, ratings, and top features of every alternative and competitor.
* We have used user reviews on popular websites like G2 and TrustRadius as of October 10, 2023, to compare Divvy with its alternatives on the market.
Read More: 10 Best Spend Management Software for Enterprises
Bill Spend & Expense (formerly Divvy) alternatives and competitors at a glance
Refer to the table below to get a bird’s view of Divvy’s alternatives and competitors on the market.
| Divvy’s alternatives | Ease of Implementation | Ease of Use | Support | Pricing (per user per month) |
| Happay |
|
|
| Custom pricing |
| Navan (formerly Trip Actions) |
|
|
| Custom pricing |
| Expensify |
|
|
| $5 |
| Ramp |
|
|
| $15 |
| Brex |
|
|
| Custom pricing |
| Airbase |
|
|
| Custom pricing |
| SAP Concur |
|
|
| Custom pricing |
| Zoho Expense |
|
|
| $3 |
| Pleo |
|
|
| €39 for three users per month |
| Fyle |
|
|
| $6.99 |
| TravelPerk |
|
|
| $99 |
| Egencia |
|
|
| Custom pricing |
How does Bill Spend & Expense (formerly Divvy) compare with other alternatives?
Bill Spend & Expense has received much appreciation for its expense management and budgeting capabilities.
As an expense management tool, Bill Spend & Expense has some challenges, including:
- Limited integrations
- A learning curve
- A paywall limits advanced features
- It takes time for new users to ramp up and understand the software’s features
You’ll encounter these challenges frequently while looking for expense management software. A perfect tool exists in reveries. In real life, you need to choose what challenges you can work with and what are simply deal breakers.
While considering Bill Spend & Expense alternatives, you should look for:
- Accuracy
- Ease of use
- Automated receipt scanning
- Expedited approval workflows
- Availability of mobile applications
These are typical areas to consider when eliminating manual expense management processes. There are popular tools like Navan (formerly Trip Actions), Expensify, Ramp, Brex, Airbase, and many others in the expense management software category. They have different levels of ease of use, accuracy, and quality of customer support.
Despite being similar, the software features get more or less user appreciation in reviews.
Bill Spend and Expense alternatives- An indepth analysis
Below are some notable Bill Spend & Expense alternatives popular among finance folks.
1. Happay
Happay’s expense management solution helps businesses reduce their reimbursement cycles to as short as 6-10 days. The finance team doesn’t have to go through the bills of several employees and vendors manually to pay. They become more productive with the software while saving several dollars in their pay cycle.
Bittu Varghese, CFO of Sule Vineyards, saved as much as Rs. 15 lakhs with Happay and shortened their reimbursement cycles from 60 to 10 days.
Top features of Happay
Below are some notable features and functionalities of Happay’s expense management solution.
- Xpendite: Transforms manual data capture process to an automatic one.
- Integrations: The platform connects with multiple accounts and travel booking software.
- SmartAudit: Detects duplicate invoices and overclaimed expenses.
- ApprovNow: Offers the fastest approval workflow while maintaining an audit trail.
Pros and cons
| Pros | Cons |
| User-friendly UI and seamless processing of claim settlement | Charges a fee for ATM withdrawals (G2) |
| Offers a simple process of tracking expenses | Sometimes, the platform can have technical glitches (G2) |
| Save time and money while reducing errors and delays | Needs assistance while setting up for the first time (G2) |
Pricing
Happay offers competitive pricing based on users’ needs and requirements. You can contact Happay’s team for more details.
Rating-
Users give 4.5 out of 5 stars to Happay on popular review platforms.
2. Navan (Trip Actions)
Navan’s expense management gives you complete visibility and control over employee’s corporate spend. You can eliminate out-of-policy spends before it happens. The software enforces proactive spend controls at the point of sale.
Features like automated reconciliation further help you drive efficiency at scale. With Navan, you get to track spending and use real-time analytics, turning data into insights and informed decisions.
Top feature
1. Expense technology is one of the better-rated features of Navan. It offers a consolidated view of global spending and reports in real time. It empowers the finance department to track every dollar spent while reducing spending leakages.
With Navan, you can easily track and report value-added tax (VAT) transactions and claim 25% of the expense.
2. Expense technology is one of the better-rated features of Navan. It offers a consolidated view of global spending and reports in real time. It empowers the finance department to track every dollar spent while reducing spending leakages.
With Navan, you can easily track and report value-added tax (VAT) transactions and claim 25% of the expense.
Pros and cons
| Pros | Cons |
| User-friendly and intuitive UI | Support takes ample time to make manual changes (G2) |
| Doesn’t require credit card information to book travel; it’s automatically charged to the employer | Needs functionality to upload multiple bills (G2) |
| Makes expense tracking and planning travel itineraries easier | The platform could benefit from a manager training module (G2) |
Pricing
You can start experiencing Navan for free. The company offers custom pricing for its premium plans. It’s ideal to contact the company for more details on paid plan pricing.
Rating –
Users give 4.7 out of 5 stars to Navan on popular review platforms.
Read More: 8 Best Navan (TripActions) Alternatives and Competitors 2023 – 2024
3. Expensify
Expensify takes care of all business expense management aspects. Be it tracking receipts, managing expenses, reimbursing employees, or paying bills, the software does it all as seamlessly as it can.
Top feature
Among other features, One-Click Receipt Scanning is better rated. . Employees can upload a receipt’s snapshot, and the Smart Scanner captures all details to populate in the expense report.
Pros and cons
| Pros | Cons |
| Take snaps of receipts and autofill expense information | Needs an easier way to integrate conference registration receipts (G2) |
| Speeds up creating expense reports | Sometimes optical character recognition (OCR) doesn’t work as it’s supposed to (G2) |
| Easily integrates with popular accounting software. | takes a lot of time to read receipts sometimes (G2) |
Pricing
Expensify offers a free plan. Its Collect plan costs $5 per user per month and offers accounting integrations, approvals, and company cards. Moreover, the Custom plans with multiple approvers, custom reporting, and expense policies cost $9 per user monthly.
You can find more details about Expensify’s plans on its pricing page.
Rating-
Users give 4.5 out of 5 stars to Expensify on popular review websites.
Must Read: Best Expensify Alternatives and Competitors
4. Ramp
Ramp pulls out the time-consuming aspect of expense reporting. It offers a zero-touch solution to autocollect and match receipts through integrations with Gmail, Uber, Lyft, and other platforms. The mobile application lets employees submit expenses on the go.
Top feature
AI-powered reconciliation is a notable feature in Ramp’s expense management. It makes it easier to reconcile and even detect duplicate receipts. You can eliminate submission errors and get every swipe’s details with AI-generated memos and categories.
Pros and cons
| Pros | Cons |
| Delivers the benefits it markets | Customer support isn’t keen on resolving issues on quick calls. They prefer emails (G2) |
| Integrates instantly with popular accounting software | Has a fluctuating credit limit in cards (G2) |
| Easy to navigate and use | Needs a better search on the web app (G2) |
Pricing
Apart from a free plan, Ramp offers a Plus plan that costs $15 per user per month.
Learn more about its plans on the pricing page.
Rating-
Users give 4.8 out of 5 stars to Ramp on popular review websites.
Read About: 10 Best Expense Reporting Software and Tools
5. Brex
Brex provides every employee with an expense assistant to automate and manage expenses, travel, and bill payments. You can control all spending and effectively manage reimbursements. The software streamlines the entire accounts payable process, from invoice capture to reconciliation.
Top feature
Customized policy enforcement is a notable feature of Brex. You can customize policies based on use cases, level, non-US entity, department, or other criteria. It helps your expense policy be present even in a place you are not.
Pros and cons
| Pros | Cons |
| Professionals don’t need to go through personal credit checks to get started | Needs a daily report of how much budget is spent(G2) |
| Its mobile application and card are simple to use | Customer support might need to become more responsive (G2) |
| It is extremely user friendly and takes a few moments to onboard new users | Clumsy to add details to expenses (G2) |
Pricing
Brex offers custom pricing based on your needs and requirements. You can contact Brex’s team for more details on plans and pricing.
Rating-
Users give 4.7 out of 5 stars to popular review websites.
Read About: 10 Best Accounts Payable (AP) Software
6. Airbase
Airbase brings accounts payables automation, expense management, and corporate cards together in one package. The software follows a rule-based approach to ensure compliance and provide clarity on out-of-pocket spending.
Top feature
Audit trail is a notable Airbase feature. Managing the expenses of several employees is tricky. Airbase provides an easy way to manage it through an easily retrievable audit trail. It includes receipts, notes, and other information that you may need.
Pros and cons
| Pros | Cons |
| Flexible and easy to use | User experience isn’t smooth on mobile devices (G2) |
| Approval workflows make payments easier, especially when there are multiple approvers | Two-factor authentication is only available for vendor portal and isn’t available for regular user sign-on (G2) |
| Customer support provides quick responses | Managing corporate card system is time intensive (G2) |
Pricing
Airbase offers three plans Standard, Premium, and Enterprise respectively. The Standard plan offers an entry-level package suitable for companies with less than 200 employees. The Premium plan is suitable for organizations with up to 500 employees. Moreover, the Enterprise plan suits businesses with less than 5,000 employees.
The company doesn’t mention the pricing on its website. You can request a quote for the best solution to your requirements.
Rating-
Users give 4.8 out of 5 stars to Airbase on popular review websites.
Read About: 10 Best Expense Reimbursement Software
7. SAP Concur
SAP Concur offers an integrated travel, expense, and invoice management solution. The platform automates tedious tasks related to expense reporting and invoice approval workflows. With SAP Concur, you can capture expenses from multiple sources while swiftly reimbursing employees.
Top feature
Concur Detect is a notable feature of SAP Concur. It helps you leverage AI capabilities and machine learning to report expenses and expedite auditing.
Pros and Cons
| Pros | Cons |
| Automation makes reporting easier | User interface can be a little messy (G2) |
| Ticketing system is efficient | There are certain limitations to customization capabilities (G2) |
| Makes it easier to receive approval from multiple approvers | Sometimes the platform can be a bit slow (G2) |
Pricing
SAP Concur offers custom pricing based on users’ requirements from the software. You can contact the SAP Concur team to get a custom quote.
Rating-
Users give 4.0 out of 5 stars to SAP Concur on popular review websites
Read More: 5 Best SAP Concur Alternatives and Competitors
8. Zoho Expense
Zoho Expense makes receipts and expense management easy. The software auto-scans receipts while automatically forwarding them for approval.
With Zoho expense, you can upload receipts through multiple methods, irrespective of their currency.
Top feature
Mileage tracking is a notable feature of Zoho Expense. It ensures 100% accuracy while users can add mileage through four methods. They can add mileage expense via GPS, based on the distance covered, through point-to-point map location, and based on odometer readings.
Pros and cons
| Pros | Cons |
| Simple and easy-to-use application | Needs more local payment integrations (G2) |
| Offers seamless integration with popular accounting software | Checking dual expense is tricky (G2) |
| Simplifies expense tracking with accuracy | Needs a widget for payroll management (G2) |
Pricing
Zoho Expense offers a free plan for entry-level users. The company provides a Standard plan for growing businesses at $3 per user per month.
Its Premium plan is suited for global companies and costs $5 per user per month.
The Enterprise plan offers customization and integration and costs $8 per user per month. Check out their pricing page for more information.
Rating-
Users give 4.5 out of 5 stars to Zoho Expense on popular review websites
Read More: 7 Best Zoho Expense Alternatives and Competitors
9. Pleo
Pleo simplifies expenses, invoices, and reimbursements for modern businesses. It gives employees smart corporate cards while providing real-time expense visibility. The software automates several workflows on the admin side, making it easier to track and report expenses.
Top feature
Automated expense reports is a notable feature of Pleo. Every time someone on your team uses Pleo to pay, they’ll be asked to capture the receipt in the mobile application. It helps avoid the hassle at the end of the month.
Pros and cons
| Pros | Cons |
| The platform is easy to use | Has higher currency conversion fees (G2) |
| Makes it simple to upload receipts and track expenses | Need the ability to auto-top up with smaller amounts (G2) |
| Offers appreciable customer support | Big price gap in the pricing (G2) |
Pricing
Pleo offers three plans, Starter, Essential, and Advanced. You can start for free. The Essential platform costs €39 per month for three users. You can use the Advanced plan for three users at €79 per month if you need more custom configuration and complete service and support.
Rating-
Users give 4.7 out of 5 stars to Pleo on popular review websites.
Read About: Expense Management Workflow Process and Automation
10. Fyle
Fyle automates and streamlines the expense reporting process and integrates directly with existing Visa and Mastercard corporate credit cards. The platform auto-matches receipts, making reconciliation faster.
Top feature
Expense tracking Per Diems is a notable feature of Fyle. You can configure advanced per diem rates for different currencies based on employees’ departments, locations, and levels.
Pros and cons
| Pros | Cons |
| Errors can be quickly edited and modified | No option for recurring charges (G2) |
| UX is intuitive and straightforward | The mobile interface doesn’t always work well with the online interface (G2) |
| Text reminders after purchase are super helpful | Issues in expense report reminders (G2) |
Pricing
Fyle offers three plan options Standard, Business, and Enterprise. The Standard plan costs $6.99 per active user, and the Business plan costs $11.99 per active user. The Enterprise plan comes at a custom pricing.
Rating-
Users give 4.6 out of 5 stars to Fyle on popular review websites
Quick Read: 5 Best Corporate Credit Cards in India
11. TravelPerk
TravelPerk offers an easier, faster, and cheaper way to manage corporate travel while offering complete visibility over spending. The platform ensures spending aligns with the policy and makes it easier for businesses to reimburse employees quickly.
Top feature
Travel expense management is a notable feature of TravelPerk. It unites travel and expense in one easy-to-use interface while providing maximum visibility to the finance department.
Pros and cons
| Pros | Cons |
| Easy and intuitive interface | Absence of group travel arrangements (G2) |
| Support teams offer an excellent service experience | No option to add checked bags (G2) |
| Super easy to report, audit, and control expenses | Extremely slow in loading the results (G2) |
Pricing
TravelPerk offers a free plan. Its Premium and Pro cost $99 per month (plus 3% of the booking amount) and $299 per month and 3% of the booking amount. The company also offers an Enterprise plan that comes at a custom pricing.
Learn more about the features and functionalities of these plans on their pricing page.
Rating-
Users give 4.6 out of 5 stars to Travelperk on popular review websites
Read More: 8 Best TravelPerk Alternatives and Competitors
12. Egencia
Egencia offers a corporate travel management solution for businesses. It manages risk and supports travelers’ well-being while providing complete visibility over travel expenses.
Top feature
Travel risk management is a notable feature of Egencia. It offers a robust strategy to mitigate and manage risks.
Pros and cons
| Pros | Cons |
| Users can assign travel policies for different groups | There’s a lag between the reservation and the time it takes for the approver to approve(G2) |
| Documentation and booking process are easy | Web interface isn’t as intuitive as the other options on the market (G2) |
| Platform is convenient and flexible | Cost is on the higher side (G2) |
Pricing
Egencia offers custom pricing based on your specific needs and requirements. You can contact the team and request a quote.
Rating-
Users have given 4.4 out of 5 stars to Egencia on popular review websites.
Read About: 10 Best Corporate Travel Management Software
What to look for while considering Bill Spend & Expense (formerly Divvy) alternatives?
You shortlisted a few alternatives from the above section. Wondering how to bring it down to the best? Let this section help you consider the factors that matter the most and how alternatives compare against each other in this context.
1. Set of features
Ask the following questions to assess the alternatives’ features.
- Budgeting capabilities: Does the alternative provide robust budgeting capabilities that suit your business?
- Real-time spend tracking: Can you monitor transactions and expenses in real time?
- Integration with accounting software: Does it easily integrate with popular accounting tools like QuickBooks, Xero, etc.?
- Virtual cards: Does the platform offer virtual card solutions for online payments?
- Expense reporting: How easy is it to generate and manage expense reports?
2. User interface and experience
Ask these questions to evaluate the UI/UX part of the software.
- Are mobile applications available, and are they intuitive?
- Is there a learning curve involved for your team?
- Is the platform user-friendly?
- Can the platform be customized to fit the specific needs of your business?
- Is it scalable, allowing for growth as your business expands?
3. Pricing, currency support, and implementation
Asking these questions will help you understand the competitiveness in pricing and how easy it is for you to onboard the alternative.
- Are there any hidden costs?
- What’s the cost-benefit compared to Bill Spend & Expense (Divvy) and other alternatives?
- Can you integrate the platform with other business systems or third-party applications?
- Does the platform offer API access for further customization and integration?
- If you operate internationally, does the alternative support multiple currencies?
- Are there additional fees for international transactions?
- What security measures does the platform have to protect financial data?
- Are there any multi-factor authentication options?
- How are card details and personal data stored?
- How easy is switching to this platform from your current solution or Bill Spend & Expense?
- What kind of onboarding and training resources are available?
- Are there multiple support channels (phone, email, chat)?
Be informed. Ask these questions to the alternative’s software sales team. Use their answers as the guiding light to your purchase decision.
Why expense management software is necessary for businesses?
Transactions on a business trip or corporate expenses can quickly explode. There are food, transit, stay and many other bills. It’s not just a team lead or manager doing the expense. Everyone has a budget for themselves and is spending as per your expense policy. How to control and keep track?
Expense management software is the answer. It keeps a close watch on expenses and ensures they happen as per the company’s policy. For a manager, it gives visibility and a streamlined way to approve the team’s expense, no matter how many approvers exist.
The software helps the team save time while making timely reimbursements. It solves complexities related to compliances and makes taxation a breeze for finance folks.
Expense management can be done manually, but at the cost of time and clarity. It’s been managed on a spreadsheet for ages. However, visibility, control, and scalability were often compromised. An expense management software ensures you don’t make these compromises, especially when spending a business’ hard-earned money.
Quick Read: 15 Best Expense Management Software in India
Don’t let your expense control you
No matter which Bill & Spend alternative you choose, make sure it addresses your unique challenges just as you expect. Make no compromise there. Make a list of good-to-have and must-have features while choosing the most suitable Divvy alternative for your business.
Good-to-have things can have pros and cons. But the must-haves should be as per your requirements. Be in control of your expenses and manage them seamlessly to scale your finance operations.
FAQs
Bill Spend & Expense alternatives offer varied features. Some may be cheaper. Others integrate better with certain software. Customization options might differ. Security features can vary. It’s essential to find the best fit for your needs. Always explore options before deciding.
Yes, there are budget-friendly Divvy alternatives like Zoho Expense, Expensify, and more. Many offer competitive pricing. Some have free versions. Features can differ, so compare before choosing
Check if the tool grows with your business. Does it support more users? Can it handle increased transactions? Ask providers about upgrade options. Ensure it integrates with other software. A scalable tool adapts to your expanding needs.
Yes, many Divvy alternatives integrate with existing software. Check their integration list. Compare with your current tools. Some platforms offer custom integrations. Ask the provider directly.
Several Bill Spend & Expense alternatives offer user-friendly interfaces. Expensify, SAP Concur, and Zoho Expense are some notable ones.
Yes, Expensify, Ramp, and Navan have robust reporting and analytics.
Selecting a platform with strong customer support ensures smooth operations and maximizes the software’s value. Always consider support quality in your decision-making.
To evaluate and choose a suitable Bill Spend & Expense alternative, follow these steps:
1. Identify needs: List features and functions essential for your business.
2. Budget allocation: Determine how much you’re willing to spend.
3. Research options: Look for top-rated and recommended platforms.
4. Check integrations: Ensure the tool syncs with your existing software.
5. Read reviews: Gain insights from current and past users.
6. Demo/Trial: Test the software’s usability, features, and interface.
7. Assess customer support: Check response times and support quality.
8. Evaluate reporting and analytics: Ensure robust and relevant insights.
9. Check Scalability: The tool should grow with your business needs.
10. Final decision: Weigh the pros and cons and choose the best fit.
Switching to an alternative involves a structured data transfer and transition process. You must assess data volume, create a backup, clean the data, choose a transfer method, map data fields, do a trial, and migrate.
Proper training and onboarding are vital for successfully adopting a new expense management solution. Here are some recommendations:
1. Start early. Begin training sessions before the full system rollout.
2. Use official resources. Leverage user manuals, tutorials, and official documentation provided by the software company.
3. Hands-on training. Organize interactive workshops where users can practice using the new tool.
4. Group and individual training. Offer group sessions for general features and individual sessions for role-specific functionalities.
5. Utilize online webinars. Many providers offer webinars that give insights into the software’s best practices.
6. Create cheat sheets. Develop quick-reference guides for common tasks.
10. Assign champions. Identify and train key team members who can assist others and promote the software’s benefits.
11. Develop feedback loops. Encourage users to share feedback and concerns to address them promptly.
12. Use help desks. If the software offers a support desk or helpline, ensure users canaccess it.
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