MASTER SUBSCRIPTION AGREEMENT

This website [https://expense.happay.in/login] and the mobile application [Happay Expense] (jointly, “Platform(s)”) is owned and operated by VA Tech Ventures Private Limited (“us”, “we”, “our”, “Service Provider”, “VA Tech” or “Happay”). To continue access or use of the Platforms on any compatible device and/or use our Services (as defined below), You are required to accept these Master Subscription Agreement (“MSA”). By accepting this MSA, You signify that You have read, understood and agree to be bound by the terms set out in this MSA and any other applicable law. For the purposes of these Terms of Use, “Customer”, “You”, or “Your” shall mean the Corporate who has entered into an arrangement to avail Services from us. You hereby confirm that the personnel accepting the terms of this MSA has been duly authorized by You by way of corporate actions and you shall not dispute such acceptance later.

We may amend this MSA at any time at our discretion. If this MSA is amended, we will publish the revised MSA and You will be deemed to have accepted these amendments if You continue using our Services or Platforms after the amendments are displayed. If You do not accept all of this MSA, then You are ineligible to use our Services or Platforms.

Please read the MSA carefully. It is effective as of the date on which You accept it by clicking accept to this MSA or on such other date as may be communicated by the Service Provider in writing (which can be by way of an email) (“Effective Date”).

For the purposes of this MSA, You and the Service Provider have been individually referred to as “Party” and collectively as the “Parties“.

WHEREAS:

(A) The Service Provider is engaged in the business of providing a variety of payment and expense workflow and management solutions to body corporates and other services as more fully described under Clause 2 of this MSA; and

(B) The Service Provider has agreed to provide its Services (defined below) to the Customer and the Customer has agreed to avail Services on the terms and conditions as mentioned below.

NOW, THEREFORE, IT IS HEREBY AGREED BY THE PARTIES ABOVENAMED AS FOLLOWS:

1. DEFINITIONS

• 1.1. Applicable Laws: means and includes any law, statute, ordinance, rule, regulation, including all amendments, updates thereto, order, or direction of any governmental, regulatory, or judicial authority, from time to time, having the force of law in India;
• 1.2. Confidential Information: means and includes, without limitation, all information exchanged between the Parties, including, but not limited to, business, technical, financial data, software codes, employee information, commercials, prices, discounts, product details, know-hows, processes, trade secrets, software, features, functionality, rates, revenues, profits, losses, transaction data, Personal Information, the terms of this MSA;
• 1.3. Force Majeure Event(s): shall mean and include events and occurrences beyond the control of the affected Party including, but not limited to, acts of God, pandemic, strikes, work stoppage or other labour disturbances, disruptions due to third parties, network interferences, war, or sabotage;
• 1.4. Intellectual Property: means all intellectual property, whether existing or future including, without limitation, all patents, trademarks, permits, service marks, brands, trade names, trade secrets, proprietary information and knowledge, technology, source code, object code, upgrades, updates, name and data associated with software and Services, computer programs, databases, copyrights, licenses, franchises, formulae, designs, including all related rights therein, irrespective of status of registration;
• 1.5. Happay Software: includes the Happay software application and its different modules and all its components such as Happay Expense, Happay Travel, Happay Invoice, as the case may be, whether developed now, or in future, including access through Platforms and is proprietary to the Service Provider, as subscribed by You;
• 1.6. Personal Information: shall have the meaning as set forth in the Information Technology (Reasonable security practices and procedures and sensitive personal data or information) Rules, 2011 as updated from time to time;
• 1.7. Services/ Happay Services: shall mean the services availed by You from the Service Provider as set forth in Clause 2.2 of this MSA;
• 1.8. Subscription Fee: refers to subscription fees as detailed in the email communication sent by the Service Provider to the Email ID registered as Super Admin in Happay or to the Email ID registered for receiving invoices from the Service Provider;
• 1.9. Term/ Subscription Term: shall mean the subscription period of Services as specified in Clause 7.2; and
• 1.10. User(s): shall mean and include any person having authorised access to the Services and is designated by the Customer to avail Services.

2. SERVICES

• 2.1 Services as detailed under Clause 2.2 shall be provided to the Customer by the Service Provider, in accordance with the terms of this MSA on a non-exclusive basis.
• 2.2 Pursuant to this MSA, and upon receipt of payment of the applicable Subscription Fee, the Service Provider agrees to grant You a non-exclusive, non-commercial, limited use, non-sub-licensable, non-transferrable, revocable permission to:
  • (i) access the Happay Software solely in relation to the MSA;
  • (ii) use and make a reasonable number of copies of the documentation solely for the Customer’s internal business purposes, or for the Users, in connection with Customer’s or Users’ use of the Happay Software; and on the conditions indicated herein or any other terms and conditions which Service Provider may prescribe (“Services”).
• 2.3 Customer shall not use the Happay Software for any purposes beyond the scope of the permission granted in the MSA. Without limiting the foregoing and except as otherwise expressly set forth in the MSA, Customer shall not at any time, directly or indirectly:
  • (i) except to the extent set forth in this Clause 2, rent, lease, lend, sell, sublicense, assign, distribute, publish, transfer, copy, modify, create derivative works, or otherwise make available the Happay Software;
  • (ii) remove any proprietary notices from the Happay Software; or
  • (iii) use the Happay Software in any manner or for any purpose that infringes, misappropriates, or otherwise violates any Intellectual Property right or other right of any person, or that violates any Applicable Law; or
  • (iv) reverse engineer, reverse assemble, reverse compile or in any other way, analyse the Happay Software; (v) use the Happay Software for commercial exploitation other than as authorised by the Service Provider expressly in writing.
• 2.4 Except for the limited rights and permission(s) expressly granted under the MSA, nothing in the MSA grants, by implication, waiver, estoppel, or otherwise, to the Customer or any third party, any Intellectual Property rights or other right, title, or interest in or to the Happay Software.
• 2.5 The Service Provider reserves the right to upgrade, modify, replace, improvise or reconfigure the Happay Software at any time with or without notice to the Customer provided it will not impact the basic functionality of Happay Software.

2.6 Roles and Responsibilities of Service Provider

• (i) Service Provider shall determine in its sole discretion the manner and means by which the Services shall be performed subject to terms of the MSA.
• (ii) Service Provider agrees to work closely with the Customer’s representatives in the performance of Services and shall be available to Customer’s representatives, at all reasonable times, provided prior notice is given to the Service Provider.
• (iii) The Service Provider shall ensure that it will operate and maintain the security of its systems and the Customer’s/User’s data collected by the Service Provider in accordance with industry standard, security protections and procedures.
• (iv) The Service Provider will periodically review the operations and procedures relating to its operations center applicable to providing the Services to the Customer.
• (v) Service Provider shall continue providing access to the Happay Software electronically to the Customer following the Effective Date, subject to fulfilment of implementation requirements, if any.

2.7 Roles and Responsibilities of Customer

• (i) The Customer shall be responsible for adequate security, protection and backup of its data when it is Customer’s or its representative possession. Customer shall establish proper backup procedures necessary to replace critical data of the Customer in the event of loss or damage to such data from any cause. Customer shall provide all necessary assistance and support as and when required by Service Provider for effectively rendering the Services.
• (ii) Customer shall have the sole responsibility for:
  • (a) providing necessary re-imbursement policies, other Customer policies, and all relevant data, as may be required by the Service Provider for completion of Services;
  • (b) timely upgrade and keeping current all third party license releases and/or Happay Software products to meet the requirements of the Happay Software, if so required, to continue availing Happay Services as subscribed or to avail any additional feature.
• (iii) Further Customer shall be responsible at all times for ensuring that:
  • (a) the Service Provider is provided with requisite inputs required to enable the Service Provider to render the Services;
  • (b) all documents provided by the Customer or the User to the Service Provider are authentic and accurate;
  • (c) the usage of the Service shall be in accordance with Applicable Laws; and
  • (d) the Customer or the User do not use any Service for any fraudulent, dishonest, or illegal purpose.

3. COMMERCIALS, PAYMENT TERMS AND ADDITIONAL TERMS

• 3.1 The Customer shall be liable to pay the fees/ amounts as detailed in a separate communication sent by the Service Provider, as a consideration for the subscription of the Happay Software. Such communication shall be mailed to the Email ID registered as Super Admin in Happay or to the Email ID registered for receiving invoices from the Service Provider. The Customer further agrees and confirms that such communications may have additional terms captured therein and the same shall become a part of this MSA and shall be read together.
• 3.2 The Customer understands and agrees that a yearly escalation of a minimum of 12% (twelve percent) to subscription fee shall be applicable unless communicated otherwise to the Customer by the Service Provider by way of an email. It is hereby clarified and agreed by the Customer that such escalation is non-negotiable in nature.
• 3.3 The Parties hereby agree that the Service Provider shall have the right to charge an interest of 12% (twelve percent) annum on all delayed payments as liquidated damages.
• 3.4 TAXES: All the prices and fees communicated to you are exclusive of taxes and the same shall be borne by the Customer.
• 3.5 Prices and Fees communicated under this MSA are non-cancelable, and sums paid are non-refundable.
• 3.6 Upon receipt of the invoice, the Customer may, within 7 (seven) days from the date of the invoice, notify the Service Provider of any discrepancy or error in the invoice. In the absence of such notification, the invoice issued by the Service Provider shall be considered undisputed and final. The Customer agrees that, once the aforesaid time period is completed, the amounts set out in the invoice shall be automatically debited from the Customer’s pool account balance. In the event any dispute is raised, the undisputed portion of the invoice shall be considered valid and such undisputed amounts shall be automatically debited in the manner set out above.

4. REPRESENTATIONS, WARRANTIES, AND UNDERTAKINGS

• 4.1 Each Party warrants and represents that:
  • (i) it has all legal and proprietary rights in their respective Intellectual Property; and has the legal right and authority to execute this MSA and has completed all corporate actions necessary, to execute this MSA;
  • (ii) the performance of its obligations under this MSA is not in violation of any Applicable Laws and does not conflict with the obligation(s) under any agreement with any third party;
  • (iii) that the MSA, when executed and delivered would constitute a valid and binding obligation of such Party and will be enforceable against such Party in accordance with the terms prescribed therein.
• 4.2 The Customer warrants to Happay that: (a) it has established notices or policies for and ensures compliance with all applicable data protection laws relating to the collection and transmission of Customer data/User data; and (b) it has obtained and maintains necessary authorizations, approvals and permissions for Happay to process such Customer data/User data and to transfer such User data to third parties (which shall be due to the requirement of the Customer) for the purpose of providing Services.

5. DISCLAIMER

• 5.1 The Service Provider shall not be liable under any circumstance, in any manner whatsoever for: (i) any erroneous, inaccurate, faulty, miscalculated, input provided by the Customer or User, in using the Services or unauthorised usage of Services, including any results therefrom; (ii) errors or interruptions in the Service, due to (a) acts or omission of any third party, except for such interruptions reasons which are solely attributable to Service Provider, or (b) use of non-current or altered version of Happay Software; (iii) liabilities arising from the use of third party products or services in combination with Happay Software and Services, or from such combination or integration thereof or third party supplier services or any transfer of User data to third parties due to the requirement of the Customer.
• 5.2 Notwithstanding anything contained in this MSA, the Services will be provided on an “AS IS” and “AS AVAILABLE” basis. Except for the warranties and representations expressly made in this MSA, the Service Provider makes no warranty or representation, express or implied, either in fact or by operation of law, statutory or otherwise, including warranties of merchantability, satisfactory quality or fitness for a particular purpose.

6. INTELLECTUAL PROPERTY

• 6.1 Subject to the provisions of this Section 6 (Intellectual Property), each Party retains all rights in their respective Intellectual Property (ies) and nothing in this MSA shall be construed as a transfer or assignment of any Intellectual Property from the Service Provider to the Customer.
• 6.2 The Service Provider shall, at all times, retain all rights, interest and title in the Services including but not limited to all and any derivatives, customizations, and improvisations or any part or portion thereof.
• 6.3 The Customer agrees to take due care, to protect and safeguard the Intellectual Property of the Service Provider. Further, the Customer shall not, and shall ensure that User(s) do not in any way modify, change, reverse engineer, alter, or create derivative work-based Service Provider’s Intellectual Property.
• 6.4 Notwithstanding anything contained elsewhere in the MSA, the Service Provider reserves the right to temporarily suspend User(s) access to Services, which it reasonably believes is/are being used for unauthorised purpose(s), or upon apprehension of Intellectual Property infringement from such access and shall promptly notify the Customer of such suspension.
• 6.5 To the extent required under Applicable Law, the provision of Services under this MSA shall be deemed as a grant of a limited, non-sub-licensable, non-transferrable, revocable permission in the Happay Software from the Service Provider to the Customer, for the limited purpose of enabling the Customer to avail the Services.
• 6.6  You agree that the Service Provider may upon a prior written intimation to You use the Your logo, brand name, and trademark for the limited purposes of displaying You as a user/recipient of the Services.

7. TERM AND TERMINATION

• 7.1 This MSA commences on the Effective Date and continues until all subscriptions hereunder have expired or have been terminated.
• 7.2 The term of each subscription shall be 1 (one) year from the Effective Date (“Initial Subscription Term”). Upon expiry of the Initial Subscription Term, the MSA shall stand auto renewed for terms of 1 (one) year (“Renewal Term”). Either Party may terminate the MSA, for convenience, by providing a minimum of ninety (90) days written notice to the other Party, prior to the commencement of the Renewal Term.
• 7.3 Termination for cause. A Party may terminate this MSA for cause (i) upon 30 days’ written notice to the other Party of a material breach if such breach remains uncured at the expiration of such period, or (ii) if the other Party becomes the subject of a petition in bankruptcy or any other proceeding relating to insolvency, receivership, liquidation or assignment for the benefit of creditors.
• 7.4 Service Provider reserves the right to suspend Services until all outstanding undisputed amounts are paid in full after giving You an advance notice to make the outstanding undisputed amounts.
• 7.5 Refund or Payment upon Termination. If this MSA is terminated by the Customer in accordance with the “Termination for cause” section above, Service Provider will provide a pro-rata refund to the Customer of any prepaid subscription fees already paid to the Service Provider in advance. If this MSA is terminated by Service Provider in accordance with the “Termination for cause” section above, Customer will pay any unpaid fees covering the remainder of the term / Renewal Term of the MSA to the extent permitted by Applicable Law. In no event will termination relieve the Customer of its obligation to pay any fees payable to Service Provider for the period prior to the effective date of termination.
• 7.6 Upon expiry or termination of the MSA, the Parties agree that:
  • (i) You shall immediately pay all outstanding unpaid invoice amounts to the Service Provider; and
  • (ii) You shall cease using the Services with an immediate effect.
• 7.7 All rights and obligations accrued prior to the date of termination/expiry of any MSA shall survive such expiry or termination.

8. CONFIDENTIALITY

• 8.1 Each Party agrees to hold the other Party’s Confidential Information in strict confidence and to use, at the very least, the same degree of care that such Party uses to prevent disclosure of its own Confidential Information, but in any event, no less than a reasonable degree of care.
• 8.2 Each Party agrees that it will: (i) use the other Party’s Confidential Information only in connection with fulfilling its rights and obligations under this MSA and providing or improving the Services; (ii) implement reasonable security practices and procedures to prohibit and prevent unauthorised disclosure, duplication, misuse, or loss of the other Party’s Confidential Information, and shall not disclose Confidential Information to any third party, except in accordance with the provisions of this Section 8 (Confidentiality); (iii) execute confidentiality agreements to bind upon its representatives (including, but not limited to, employees, sub-contractors, agents, etc.) the obligations of confidentiality under this MSA, if such representative has access to the Confidential Information.
• 8.3 The obligations of confidentiality under this Section 8 (Confidentiality) shall not apply in the following circumstances: (i) to information already existing in the public domain, either at the time of disclosure, or subsequently (through no fault of the Party receiving the Confidential Information); (ii) information disclosed pursuant to any order of a law enforcement agency, government, regulatory, or judicial authority; or (iii) the Party receiving the Confidential Information is authorised, in writing, by the Party disclosing the Confidential Information, to disclose such Confidential Information.
• 8.4 Without prejudice to any other rights or remedies which the disclosing Party may have, the receiving Party acknowledges and agrees that monetary damages may not normally be an adequate remedy for any breach by the receiving Party of confidentiality and the disclosing Party shall be entitled to the remedies of injunction, specific performance, and other equitable relief for any threatened or actual breach of any such provision by the receiving Party or any other relevant person and no proof of special damages shall be necessary for the enforcement by the disclosing Party of its rights under this MSA.
• 8.5 Upon expiry/ termination of the MSA, the Service Provider, upon a specific request, shall either anonymize, return or destroy any copies of the Personal Information belonging to You and/or the User(s) or shall process such information in accordance with the Applicable Laws.
• 8.6 Notwithstanding what is stated above, the Customer grants the Service Provider a limited right to use, modify and reproduce Customer data/User data solely for the purpose of creating and distributing aggregated and anonymized information to generate statistics for travel and expense report across all users based on usage of the Service.
• 8.7 Service Provider will not be responsible for any use, disclosure, modification or deletion of data/ User data that is transmitted to, or accessed by, a third party software or platform i.e. Non- Happay Software.

9. LIABILITY AND INDEMNITY

• 9.1 Notwithstanding any other provision of the MSA, under no circumstance shall either Party be liable for any indirect, incidental, special, consequential, exemplary, or punitive damages, lost profits, lost revenues, loss of goodwill, loss of anticipated savings, loss of customers, loss of data, interference with business, or cost of purchasing replacement services, arising out of the performance or failure to perform the MSA, whether or not caused by the acts or omissions or negligence (including gross negligence or wilful misconduct) of its employees or agents, and regardless of whether such Party has been informed of the possibility or likelihood of such damages.
• 9.2 Customer shall fully indemnify, defend, and hold harmless, the Service Provider, it’s directors, officers, and employees from and against all direct losses, claims, actions, proceedings, judgements against any claims arising out of:
  • (a) any fraud, wilful misconduct and misrepresentation or non-compliance or any breach of any terms, covenant, representation or warranty contained in the MSA by You or User(s); and/or
  • (b) breach of Applicable Laws by You and/or Users;
  • (c) any claims raised by User(s).
• 9.3 The Service Provider shall indemnify, defend, and hold You harmless from and against all direct losses, fully adjudicated claims, actions proceedings, judgments against claims arising out of:
  • (i) fraud and wilful misconduct of the Service Provider; (ii) breach of Applicable Laws by Service Provider. Further the Service Provider shall indemnify, defend, and hold You harmless from any undisputed liability resulting from adjudicated claims by third-parties that Your use of the Happay Software in accordance with the MSA, infringes the Intellectual Property provided the Service Provider is promptly notified of any and all threats, claims, and proceedings related thereto, and is provided with reasonable assistance and the opportunity to assume sole control over the defence, and settlement of such claim(s), by You. However, the foregoing obligation of Service Provider shall not apply with respect to:
  • (i) use of non-Service Provider software by You; and
  • (ii) where You continue the allegedly infringing activity after being notified thereof or after being informed of modifications that would have avoided the alleged infringement.

  If, due to a claim of infringement, the Happay Software is held by a court of competent jurisdiction to be or is believed by the Service Provider to be infringing, the Service Provider may, at its sole option and expense: (a) replace or modify the Happay Software to be non- infringing, (b) obtain for You a permission to continue using the Happay Software, or (c) if neither of the foregoing is commercially practicable, terminate the MSA and Your rights hereunder and provide You, a pro-rated refund of any prepaid, unused Subscription Fee for the Service.

• 9.4 Under any and all circumstances, the Service Provider’s gross aggregate liability shall not exceed an amount equal to the Subscription Fees actually paid and received by the Service Provider for 30 (Thirty) days of Services provided. To the extent permitted by Applicable Laws, this Clause 9 constitutes the entire liability of the Service Provider.

10. DISPUTE RESOLUTION

• 10.1 This MSA shall be governed in all respects by the Laws of India and the courts at Bangalore, India shall have exclusive jurisdiction (“Governing Law”).
• 10.2 In the event of a dispute, the Parties shall make reasonable efforts to resolve the dispute through mutual discussions and negotiations within a period of 30 (thirty) days from the date of such dispute arising. In the event the Parties fails to settle their dispute through amicable discussions and negotiations, the Parties will refer such dispute to arbitration by a sole arbitrator to be mutually appointed by the Parties, in accordance with the Arbitration and Conciliation Act, 1996 and any amendment thereof. The arbitration proceeding shall be held in Bangalore, India and the arbitration shall be conducted in English language. The award of the arbitrator shall be final and binding on the Parties.
• 10.3 Any claim(s) against the Service Provider arising under this MSA shall be raised only by the Customer, on its own behalf or on behalf of its User(s).

11. SUPPORT

• 11.1 For the subscribed Services, the Customer/User may avail customer support by (i) Email – help@happay.com or Phone No. at 080 61776177. Subject to the features offered in the module selected by the Customer, the Customer may get additional / dedicated support for the Services.

12. MISCELLANEOUS

• 12.1 Force Majeure – Neither Party shall be liable for any performance that is prevented or hindered due to a Force Majeure Event. In the event either Party is constrained from discharging its obligations due to a Force Majeure Event, such Party shall, within 10 (ten) days of occurrence of such an event, provide a written notice of such Force Majeure Event to the other Party, and the affected Party’s obligations shall stand suspended for the duration of the Force Majeure Event. However, in the event Services are already rendered or are continuing to be rendered, the payment obligation incurred, by the Customer, as per the terms of the MSA shall subsist even during a Force Majeure Event. If the period of delay or non-performance continues for four (4) weeks, the Party not affected may terminate this MSA by giving fourteen (14) days written notice to the affected Party.
• 12.2 Waiver – The failure by either Party to exercise or enforce any right conferred by this MSA shall not be deemed to be a waiver of any term, provision, or condition of this MSA or restrict such Party from the exercise or enforcement of any such right subsequently.
• 12.3 Severability – In the event that any provision of this MSA is held by a court of competent jurisdiction to be invalid, void, or unenforceable, the rest of this MSA shall remain legal, valid, and binding. To the extent permitted by Applicable Laws, the Parties shall make reasonable efforts to give effect to the original intention of the provision of the MSA held to be invalid, void, or unenforceable.
• 12.4 Survival – The provisions of this MSA which whether expressly or by their nature survive the termination of this MSA. Notwithstanding the generality of the foregoing, the following sections shall survive the termination of this MSA 5, 6.4, 7.7, 8, 9 (for a period of 1 year from termination), 10, and this Section 12.4.
• 12.5 Headings – The headings contained in this MSA are for reference purposes only and shall not affect the meaning or interpretation of the provisions of this MSA.
• 12.6 Assignment – Neither Party may assign any right, interests, or obligations hereunder without the prior written consent of the other Party.
• 12.7 Relationship of the Parties – The Customer and the Service Provider are independent contractors and this MSA will not establish any relationship of partnership, joint venture, employment, franchise, or agency between the Customer and the Service Provider. Each Party shall be responsible for compliance and fulfilment of all Applicable Laws relating to its own employees.
• 12.8 Entire Understanding – This MSA along with any communications pertaining to the fees constitute the entire understanding of the Parties related to the subject matter hereof. All prior written or oral agreements, understandings, communications, or practices between the Customer and the Service Provider are hereby superseded. This MSA may be amended anytime at the Service Provider’s discretion. Pre-printed terms on any order or any term or condition on a customer form/ PO, have no legal effect and do not modify or supplement this MSA, even if the Service Provider does not expressly object to those terms.
• 12.9 Counterparts – This MSA may be executed in one or more counterparts, each of which shall be deemed an original, but all of which shall constitute one and the same instrument.